By | 2020-05-26T12:06:00+00:00 May 23rd, 2020|Solutions & Case Studies|

IMSS helps an Indian city to effectively enforce lockdown with automated epass generation

IMSS Automation Garage quickly delivered an RPA solution for a city municipality in India with over 2 million residents during COVID lockdown. The city interacts directly with the state government, though it is administratively part of the district it is located in.

3A DIGITAL STRATEGY | AUTOMATE

Client Profile

The client is a City Municipal Authority in India. The client is an urban local body that administers a city of population of over 2 million. It interacts directly with the state government, though it is administratively part of the district it is located in.

Challenge

Due to COVID-19 Pandemic, there is mammoth task before the Government agencies to Collate, Monitor, Track and Report data around various aspects of the Pandemic Surveillance and Controlling.

Due to the lockdown, there is a huge surge in requests for curfew pass generation and issuance. Turn-around time for this activity was critical and the government officials were overloaded with many other critical operations. Hence it was essential to speed up this process significantly, offload manual processes from Government teams and allow essential service organizations to quickly receive the curfew passes.

What IMSS did

IMSS implemented UiPath bots to extract designated emails from issuance list and automatically generate a curfew pass with necessary details in their required template.

A QR Code is also generated and the link is shared with the pass holder via SMS to the registered mobile number.

The Bots then populate a report detailing the number of personnel whom the passes are issued to. This allows government authorities to monitor and manage the total number of people authorized for movement in their cities.

Value Delivered

The Municipality receives hundreds of epass requests in a day. Typically an official takes a minimum of 5 minutes to create one ePass when done manually thus 100 passes would take more than 8 hours. The UiPath RPA BOT implemented is able to create 100 ePasses in 30 minutes.

Apart from the fast turnaround time, following are the other benefits from the solution:

  • Enable movement of essential services personnel around curfew
  • Process passes in bulk
  • Relieve stressed teams from manual processing
  • Visibility to monitor city movement
  • 100% auto-generation of release notes w.r.t. product deployment.
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“Partnering with IMSS Automate Garage resulted in significant time saving for our team during the pandemic. The automation is really helping us focus on other important aspects of the crisis while the BOTs deliver great speed and accuracy.”

The Office of the Collector
District Collectorate